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MEP Business Counsel Safety Plan

OVERVIEW AND RESPONSIBILITIES
OVERVIEW

This COVID-19 Safety Plan has been established for MEP Business Counsel (the “Firm”) and its personnel (“Employees”) in accordance with the current Order of the Provincial Health Officer (Workplace COVID-19 Safety Plans) dated May 14, 2020 and also the guidelines set forth by WorkSafe BC as at the date hereof.

We are excited to support the gradual, safe return of normal operations at our offices.  The following COVID-19 Safety Plan outlines the policies, guidelines and procedures we have put into place to reduce the risk of COVID-19 transmission.  This is a work-in-progress and will be continually assessed and updated to reflect changes in policy and practice as we move forward.  We recognize that resuming working at our offices in the absence of a vaccination for COVID-19 is all about assessing and managing risk.  We are committed to incorporating best practices and adopting the highest standards of workplace safety to ensure we can continue to be a productive, successful business and a collaborative, effective workplace.

RESPONSIBILITIES

Employers, Employees and the building owner all have a responsibility to prevent exposure to COVID-19 in the workplace.

Employers are responsible for the health and safety of their workers, and all other workers at their workplace. They are responsible for completing and posting the COVID-19 Safety Plan and to train and educate everyone at the workplace of the contents of that plan. Employers are also responsible for having a system in place to identify the hazards of COVID-19, control the risk, and monitor the effectiveness of the controls.

Employees are responsible for taking reasonable care to protect their own health and safety and the health and safety of other people at the workplace. In the context of COVID-19, this means employees are responsible for their own personal self-care, which includes frequent hand washing and staying home when sick. Employees are also responsible for reporting unsafe conditions to their employer, and following the procedures put in place by the employer to control the risks associated with COVID-19.

The Owner of the building is responsible for coordinating health and safety at a workplace where workers of two or more employers are working at the same time. This includes doing everything that can reasonably be done to establish and maintain a system or process to ensure compliance with WorkSafeBC laws and regulations generally, including ensuring an effective system to control the risks associated with COVID-19.

ASSESSING THE WORKPLACE
  1. The Firm currently consists of 22 total people: 11 lawyers, 4 paralegals, and 7 Support/Administrative staff. A health and safety committee has been established.
  2. The Firm’s office is located centrally downtown Vancouver in the Royal Centre building which consists of several other business spaces. Access to the Firm’s office space on the 17th floor is by way of elevators and stairs.  We currently occupy ¾ of the floor space on the 17th floor and another tenant occupies ¼ of the floor space in a separated office space (“co-tenant”).  We share the elevator bank and 2 interior washrooms with the co-tenant.
  3. The Firm has identified areas where employees may potentially gather or be in close proximity: elevator bank, elevators, washrooms (shared with co-tenant and sometimes public), reception area, collaboration area, kitchen, meeting rooms, hallways, interior offices and copy stations.
  4. The Firm has identified job tasks and processes where employees may be close to one another and/or members of the public: reception area (accepting deliveries and greeting clients), meeting rooms (meeting with colleagues or clients), copy/fax stations, hallways, and other common areas in the building.
  5. The Firm has identified the tools, machinery, and equipment that workers routinely share while working: postage machine, copy, printing, scanning equipment, minute books, files and paperwork, kitchen items.
  6. The Firm has identified surfaces that people touch often: door handles (front door and washroom), elevator buttons, touch pad for printing equipment, areas in kitchen such as fridge, microwave, counter, toaster oven, coffee machine, files and paperwork, minute books.
SAFETY MEASURES

This section describes some of the key safety measures the Firm will be implementing to reduce the risk of contagion.

1. FIRST LEVEL OF PROTECTION – ELIMINATION      

The Firm is:

VISITOR POLICY
2. SECOND LEVEL OF PROTECTION – ENGINEERING CONTROLS        

The Firm is:

3. THIRD LEVEL OF PROTECTION – ADMINISTRATIVE CONTROLS      

The Firm is:

4. FOURTH LEVEL OF PROTECTION – PERSONAL PROTECTIVE EQUIPMENT

The Firm is:

(A)  strongly encouraged to be used generally in the open communal office space areas and when travelling down elevators, and

(B)  must be used if in meetings with 2 or more MEP employees in a single room (i.e., boardroom or office) where sufficient social distancing cannot be met at all times during the meeting (distance of 2 meters/ 6ft), and

(C)  must be used by any employee who may have a higher risk factor;

COMMUNICATIONS AND TRAINING
ONGOING MONITORING IN THE WORKPLACE

MICHAEL, EVRENSEL & PAWAR LLP